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#SET UP ARCHIVE FOLDER IN OUTLOOK 2016 ARCHIVE#

Archived messages can’t be discoverable from the user’s primary Inbox search.

#SET UP ARCHIVE FOLDER IN OUTLOOK 2016 ARCHIVE#

It is used to free up space in the user’s primary mailbox by moving messages to the archive mailbox.

In Outlook Desktop, you can see a folder group with the prefix Online Archive (ex: Online Archive – In Outlook Online (OWA), you can see a folder group with the prefix In-Place Archive (ex: In-Place Archive – Alex Wilber).

Online Archive acts as a second account in Outlook.

Once activated, users will have an additional mailbox which is called an archive mailbox.

Older messages (mails of a certain age) are moved automatically by retention policies, you can also manually move messages or set Outlook rules to move.Online or In-Place archive will not be enabled by default, admin needs to enable this feature through Exchange Online admin center or using PowerShell.This will open the chosen file, and you should see it listed as a folder collection called Archives at the. In the Navigation pane (your list of folders), locate and click on the archive file name - this will normally be at the bottom of the list of folders. This is a true archiving feature since it will free up space in the user’s primary and move archived mails into the user’s archive mailbox by keeping the same folder structure. Click Open Outlook Data File, and then browse to locate and open the archive Outlook Data File (all such files have the extension. Online Archive is a feature for Microsoft Office 365 customers. Messages can be discoverable from the search box or by navigating to the Archive folder.Do not reduce the size of the user’s primary mailbox.Just another folder to keep your Inbox clean by moving messages that do not require further focus.

You can use the Archive button in the Delete group on the ribbon to move messages to the Archive folder without deleting them.

For Exchange,, and Microsoft Office 365 accounts, the Archive folder is one of Outlook’s default folders, like Inbox, Sent Items, and the Deleted Items folder.

Archiving messages doesn’t reduce mailbox size since the messages are still stored in the user’s primary mailbox but a different folder. You can move messages to the Archive folder without deleting them.

The Archive folder is one of the default folders in Outlook, like Inbox, Sent Items, and the Deleted Items folder. In this post, I am going to explain the differences between Outlook’s default Archive folder and Online Archive (or In-Place Archive) feature. There are several ways to archive messages in Outlook. Archiving in Office 365 is one of the important features to keep old messages in a different place.